- [Instructor] so we've completed the process
of setting up a project in our BIM 360 account,
and so we're ready to begin storing
Revit workshare models there, but there's one more
really important step that we need,
and that is that we need to assign licenses
for BIM 360 design cloud worksharing to our Revit users.
Without that entitlement assigned to their account,
they won't be able to use Revit worksharing in the cloud.
So how do we do that?
Well, usually there's somebody in your firm
that's responsible for all the Autodesk software.
So if you need to use Revit workshare in the cloud,
go talk to that person and request access to a license.
So once you've done that, if you are that person
that is responsible for assigning those licenses,
then you would log in to your Autodesk account
at manage.Autodesk.com, and it would look something like
the screen that I have here.
Now, here you could look at all your products and services,
your product updates and you could, y'know,
see the various products that you have available to you.
And to assign your licenses, you would click on
this link here, User Management.
Now, naturally your list of users
will look different than mine, depending on how many users
you have in your company.
It could be a very long list or a much shorter one
like I'm seeing here.
So I just have the two users, in this case
myself and one other user.
Now, I want to add a user who has joined my team
and needs access to Revit cloud worksharing.
So to do that, I simply click the Add button right here
and fill in that user's information.
Now, doing it this way, I'm adding the users one at a time,
in this case I only need to add one user, so this is fine.
But there is a bulk add option here, where you can paste in
up to 50 usernames and emails, all at the same time.
Now the email that you're putting in
has to match that user's Autodesk account.
Now down here at the bottom, there's a check box
that says I'd like to assign products to this user now,
so I'm going to leave that checked, click save and continue
and then that will display the edit access window
for Deshi Si, my new user.
And I can scroll through my list
of products and benefits here
and assign anything to this user that I wish.
So the only thing that I need to assign to Deshi
is access to BIM 360 Design.
So right here under BIM 360 design I have one seat available
and I'll check this box right here, Assign,
to make that seat available to Deshi.
I'll click save, and the user's been added
and the product is now available to her,
you can see it listed here under Products and Services, one.
Now Deshi will get an email
and it should happen relatively quickly,
but there can be a little bit of a delay in some cases.
Let me remind you of one other really important aspect
of this user management.
Remember that that BIM 360 design licenses
are Bring Your Own Subscription.
So what we mean by that is, you can get your benefit,
your Bim 360 design benefit, from anyone.
So you can purchase it yourself,
it could come from your company
or it could even come from another company.
So anybody can assign their licenses
to any valid Autodesk account.
So let's think of some scenarios
where you might choose to do that.
Certainly you'd want to assign your licenses
to your own employees, but let's say you're working with
some outside consultants, maybe you hire a contractor
for a few months and they're going to do some work for you.
You might choose to use one of your licenses
for that user, for the duration of that project.
Or you might do the same
with one of your Consulting Engineers.
This would allow you to put the project in the cloud
without putting the burden of acquiring the license
on that other person.
So depending on how you set up your contract,
these licenses can be purchased by anybody
in the extended project team and used by everyone.
And once you have a valid license assigned
to your Autodesk account you can work on
any BIM 360 design project.
So someone in that scenario, that's been assigned a license
to work on one project, could go work on another project
and they don't need a separate license for that.
So that's a really nice way to kind of distribute the load
of the licenses across multiple projects.
So let's say that Shad Cayden here, this other user
that was already in my account, is a contractor,
and his contract is complete, and the project's all done.
Well, he no longer needs access to that license then,
so all I need to do is click Edit Access here
and reverse the process that we just did for Deshi.
So all I need to do is scroll down to BIM 360 design,
uncheck Assign, that makes that seat available again.
When I save this box and close the window,
that removes that entitlement from Shad's user account.
Now I can leave Shad in my list of users
if I think I'm going to work with him again in the future.
No reason to remove him from the list
and then have to add them back in again.
So if I don't think I'm going to work with him anymore,
I certainly could remove him from the list
with this X right here.
When I click that it will confirm if I want to remove him
or not and I would click Remove if I was sure
or Cancel if I change my mind.
So it's entirely up to you how you want to manage your list,
but if you think you're going to be adding Shad back in again
then you might want to just leave him on the list
and just revoke the access to the license for now.
So whether it's adding a license or removing a license,
you can see that it's a simple matter of editing the access
and checking or unchecking the appropriate boxes
for the products that you want that user to have access to.