- [Narrator] In this video I want to talk a little bit more
about publishing and some of the tools
that we have to help us with that.
Now, publishing itself is not particularly difficult
and the concept is pretty straightforward
and we covered the details in the previous video.
I think the most challenging thing about publish
is frankly just remembering to do it.
So, if you consider that many of your team members
will be working all day in Revit
and there's no publish required for them
to see each other's changes
as they're occurring within Revit,
so it can be real easy for them to forget
that for folks accessing the project from outside
of Revit from BIM 360 Portal directly,
that they need to see a published version,
and so if we forget to publish,
then those folks will not be able
to see the latest changes.
So, that can be problematic obviously
for our wider team coordination,
so what can we do about that?
Well, we've got a couple tools here
that I want to look at
and one of them requires admin level access,
so I have logged out of Dishi's account
and logged into my own account here
in the Design Collaboration module,
so the first tool that I want to show you is this button here,
Update to Latest.
So, this is really exactly what it sounds like.
You're going to click that button
and if there are any changes to sets
or any other updates from the team,
then it will load those into your team space,
so where that's going to be most prevalent is
if there's a lot of activity going on
in the portal at the same time
across different teams and so on
and it might be necessary to do that update every so often,
so anyway, if you suspect that something is out of date,
just click that button,
but the tool that requires admin access
and the one that I wanted to spend a little time on
showing you here is the Schedule Publish tool.
So this says that it schedules the regular publishing
of your models and so this is really going to help us
with this idea that we can forget to publish our models.
Now, it defaults to weekly,
so once a week what it's going to do is publish all
of your models to the latest state,
and you get to choose which day
and time you want that to occur,
so I'm going to choose maybe Wednesday
at 2200 hours, which should be reasonably late
in the day after most people are done working.
Now, you choose your schedule there.
You flip this little switch to turn it on,
and then you close that.
So, your chosen schedule will now appear
on the button
and when Wednesday at 2200 hours comes along,
BIM 360 will automatically publish all
of my models in their current state for me,
so it's a pretty good idea
to make sure you've already chosen your sets
and your other publish settings
so that you get the publish that you want,
so if you need to do that you can go back
and review some of the steps in the previous video
for how to do that,
so when that times comes around,
everything will automatically publish.
Now, let me show you a really easy way
that you can verify that.
So, if we go to the module picker here
and switch to the document management module,
one of the things that you can look for is what version
is currently published,
so I'm going to go into my architecture folder here
and here are my three files,
and notice the version IDs listed right here,
so my building site's at version four
and my building at version three,
and the tower at version five.
Now all of those versions will increment
once we are published,
so after a new version has been published,
then you can come back and check
and these version IDs will have changed,
so in this case I just did a manual publish
on the admin building
and you can see that it is now version four
or I could wait around until Wednesday at 2200 hours
comes around and it will increment the versions
for all of the files.
Now, of course that relies on there actually being changes
to publish, so when your automated schedule occurs,
it there are no changes since the last week,
then it won't publish,
so it'll only publish those models
that require publishing,
so the autopublish can be a great way
that you make sure that you always have something published
at least on that weekly schedule
and of course you can always publish intermittently
as required.