So let's look at procurement management that's important to understand that your organization likely
has a set procedure for procurement and they might even have a procurement team or procurement department.
So you're going to need to get in touch with the relevant people because they will have their process
outlined for procuring resources such as personnel tools workspace et cetera.
And it's also important to have good negotiation skills and hopefully the procurement team have good
negotiation skills.
But it's also important as a program manager to have good negotiation skills as well.
So the procurement for the resources I needed for the projects are first identified during the planning
phase of the project.
What will happen typically is a statement of work will be created which serves as a document outlining
the work that needs to be undertaken.
And if you're going to go out for contracts and find a supplier to produce a piece of work you will
then want to go out to a market engagement market engagement is basically a network as you advertise
in that statement of work.
Now we might have a network of organizations that are allowed to bid on that piece of work that the
organization has already vetted and has already already trusted but that might not be the case.
By the way you're going to need some way of going out to market engagements so that you can get some
bids from different suppliers
once the proposals start coming in.
You're going to need to assess those proposals to make an agreed and an informed decision on which supplier
is the best one to hire.
So you might have a an assessed framework that covers the requirements and what you will do is look
at all of the requirements are in your requirements sheet and then you will have a look at the response
that the potential suppliers have written and then you'll mark those responses based on these requirements.
At the end of that you might add up to a total total figure and that will tell you how confident you
are in the supplier to be able to meet the requirements then you might add on a cost weighting see you
take into account how much the supplier is wanting to charge for that piece of work and then with the
cost weights and on on the other score you can find out which supplier is the best fit for the best
cost.
The winner then enters into a contract and they are contracted to provide the agreed products or services
once the contracts are signed.
The management of those contrasts must be folded into the overall management responsibilities.
Contractors can have a negative impact on the budgets and and the schedule.
So it's important to make sure that you have regular reviews of them and you nip anything in the bud
if anything's going off track.
If they're not able to deliver on time or to quality.
So you want wanting regular status updates from your suppliers so that basically covers procurement
management make sure you speak to the procurement team and you have a look at the procurement processes
that are inside of your organization.