In this video, we'll be discussing about radiation and claim clacker, this is an important document
that can be used to maintain and record and update your radiation and the claims that you are carrying
out in your project, the entire history of radiation, then claims can be obtained from the tracker
and at any stage of the project or even after completion of the project, by looking into the Strecker,
you can get the entire history of all your radiation and the claims that happened in the project.
So this is a template that I have been using in my previous companies.
So mostly every company will be having their own formats and their own templates to track the variations
and the claims.
So what I always used to do is I used to create this template, which I have made, and I used to update
this by myself separately for better clarity.
And sometimes my project manager used to actually ask this template rather than the template used in
the project, because this used to have more clarity and you get all the details of your variations
from this sheet to explain this template.
I have not done some variations.
There are three scenarios so that you can understand this concept more clearly, though initially you
will be encoding all your project details like your project name, contract number, the period of contract,
the gland cancer to name all the details can be mentioned here.
Now let's look into the table so that we'll see the first scenario.
The first scenario we have the different columns like radiation, no radiation description, radiation
backup document, radiation backup document, date notification to plan consultant reference notification
to plan consultant date estimated amount estimated time and base estimated Manala's plan consultants
replay and reference the plan.
Consultant reply.
They agreed on one word completion percentage invoice time on invoice reference Bayamon on an additional
remarks or comments.
These are the column headings.
The first, obviously, variation, no, any variation of your projects, you will have a number, separate
number for each variations to identify.
It is mostly to be your project name, then something like VR and you will start with one, two, three,
and it goes on.
So for each variation, there will be No.
Two in this first scenario of the see we are.
So if you see this first variation, I am divided into two roles.
So we'll go into the first row first.
So here first we'll put the variation.
So imagine that a variation has occurred.
So you would give the name of that variation as we are zero one.
The description of the variation is like to install some additional lights.
Now, this variation, you got to know or you identify the variation using this document, there will
be different documents.
Sometimes it will be a science fiction.
Sometimes it will be common in your approach drawings.
Sometimes a new drawing will be issued by the client consultant.
Sometimes it will be just mailed by the client consultant telling that please carry out this.
This is an additional work.
Sometimes it will be a letter.
And so that letter number is your backup document, then it will be a reply to a request for information.
So there are different methods by which a variation can occur.
There are different documents by which you can identify that something is out of your scope of work.
So here in this example, I just noted that there is a drawing number which shows some additional layoffs.
So this is a variation backup document.
This in this date destroying was issued so that we need to mention so that we can know that when this
variation started or when the variation was identified.
After that radiation is identified, we need to notify to the client or the consultant regarding this
radiation.
So in any contract, a clause will be mentioned that if you are getting to know about radiation, you
need to notify to the consultant within such and such date, or else you will not be entitled to receive
any ailment related to that radiation.
So according to the contract, mostly we need to send a letter to the client and the consultant.
So we need to mention that letter number or reference number here, then the date on which you are sending
that letter and reference number.
So this is the first rule.
The first rule will not be including the estimation one, because obviously your radiation will be having
some cost and time implications.
But at the time when the radiation arises, you will not be knowing how much radiation is going to cost,
you know, what time it will be required to complete that radiation.
So it will take some more time as a guest to estimate your the quantity taken for this additional bug.
Then you need to get quotations for the materials.
You need to estimate the Manala's.
So for that, it might take some time.
So initially you will be sending the letter only to notify them that of this work, additional work.
So then the client will be obviously replying, telling them, no, this is not additional work or they
will be replacing telling that this work can be carried out.
You can carry out the work.
So that reference number of the clients, the consultants or clients to play reference, that letter
number should be mentioned here.
And the date on which you received that letter to you, this is.
Mainly concentrating on these things where in your estimation amount or your cost implication and time
implication details are not mentioned.
Once you receive a reply from the plane, you then make another letter, you will be estimating your
cost and time for carrying on this work and then.
You will be putting that little reference number here, the date on which you're sending your estimated
number one, which is in the time required to do this, look, the estimated Manolo's to complete this
work.
So once you send that, the plane will be replying to it.
They might agree to it or they might not agree to it.
So here in this scenario, I am assuming that the client has agreed to its a plan to replace.
To this letter and the date of it, this.
So they agreed among the six thousand.
So.
So this part, this much part, the glanders agreed so and.
Then you will carry out your work, sometimes it will not be started.
You can mention a certain person.
So in this scenario, I'm assuming that this work is then completed, that updating.
So these columns you'll need to update as and when it is carried out sometimes at the time you're updating
this sheet to send it to your manager or to your head office.
Sometimes this might not be this might not be complete until you can mention just 50 percent or zero
percent.
And then sometimes if you're not invoiced, these columns will be zero.
So I'm assuming that you have invoiced these work.
So you involve the entire amount and the reference for that invoices.
You can put the invoice number and also you receive the payment.
Also, if you are not received, you can mention the Tessera.
So this is the first scenario where you have notified the variation to the claim claim that accepted
it.
Then you notified the cost and time application that also accepted after that work is completed.
Your invoice, Timboon.
And then finally you got paid.
For that radiation work.
Now we'll see this next scenario for the next scenario.
Another variation of Kurzel, you named it as ABC, where we are zero two.
It is some additional smoke detectors here to install.
So the backup for which mentions this additional work is a site inspection number thirty five.
You go it and that's the twenty first number.
So you are notifying the plane using this document on four December.
But after that, you might not get any reply, you have not gotten a reply from the client or consultant
Bill.
But still, even if you're not receiving any client, any reply from the client or consultant, you
are again preparing your cost implication.
So you make another document and you estimate this other document reference.
No, this is a date.
You're sending this notification to the country, to our client regarding the cost implication.
Two thousand is the.
Estimated Lamon.
Five days are required, 20 Manala's.
Again, the Glendower consultant is not responding.
So then you will be keeping this.
Cells or you'll be keeping this part of the these two columns as zero.
And the amount agreed is nothing because the claim is still not responded, so the workers also seem
to be we are assuming that the work is completed inaudible didn't work because until now, the plane
has not agreed to any amount.
Maybe you can add one more column.
And I'm adding one more column.
Sometimes.
Lockland might be issuing a separate vocoders.
Well, Colonel.
You can mention no number, so once, for example, in the first scenario when the clan disagreed,
they might issue of a court order number twenty three.
So against this quarter, you will be making the invoice, the defense some some in some projects they
will not be mentioning any.
No, they will not be providing any work or they they'll be just sending you a letter mentioning that
the amount or the variation as agreed, sometimes there will be most companies, they would issue a
variation order or work order so we can do a mediation order number or.
Me or no more work order number, so you can mention that also here.
So here you nothing has been the second scenario, nothing has been agreed.
And.
They are not able to invoice those amounts.
This is the situation of this second mediation.
We will look into the third scenario.
So this is a B three, but there is a new new rule has been added for.
We need to do the MVP works.
So this is the drawing that that is a backup for claiming this new variation.
This is the date in which we received destroying.
So these are the notifying the documents which be notified to the client about this additional work.
The plan will replace with this document and this on this date.
So this might be like they will not be agreeing to it or they might be asking for some extra information.
So when you again go, you will be replying to this letter again so that details would be again adding
here.
Then again, the client will be agreeing to it.
So this is the letter reference.
Which clanged tell that or agrees to this work, then again, they will be making another document to
estimate the amount.
So here first, you will be estimating here.
Fifty thousand.
I'm on 15 days and hundred workers then the Klan might not agree not to agree to it, they might tell
that, no, this is you need to these are some some items are not required.
We need to negotiate this amount.
But then again, you will be making a new estimate, a new document you will be making and you will
be reducing the amount from fifty thousand to forty five thousand.
The time will be same.
Humanos will be different then.
Kleenmaid.
Send another document on the letter plane to it that, OK, fine, so we'll mention that also who they
might mention, they might reply on 18.
So then that this with this letter, they are agreeing to this more.
And they will they might issue over a quarter of a quarter number thirty five.
But then work is only 20 percent completed, so you're not at invoiced someone to this will be the situation
of this.
Variation.
If you see here in the summer, there is a star here, the basically star as we this one was the initial
amount, estimated number one, and this was not agreed initially.
That is why we are making it up.
So when you have the total here.
This amount will not be included in your total.
So if you remove the stun.
See, it will be counting board someone, so for the purpose of that, we are putting the same to mention
that this amount has become obsolete or it has been revised.
So that it will not be carried out in the total, in the total, you can get a summary of all the information,
the total estimated variation on orders of three total days required for all the variation will certify
that order was required for this additional radiation work is what was agreed on.
Until now, this 51000 been voiced unvoiced.
AMOLED that also you can put.
The Invoiced Amontillado, six thousand Balam Bailamos, the six thousand, so all you're somebody you
can get from this one cheat about your entire radiation's happening in your project.
Even if you want to just check the status of a single radiation, you can just filter it.
So if you need to know about radiation to just filter it, you can get the entire details here.
You can see you can check all the documents.
You can get the hard copies by taking whatever what the letters that you have sent to the land and water
where the letters received from the client regarding this particular radiation.
And what were the documents used for these additional books?
So I hope this seat is clear to you, and similarly, the same sheet can be used for your claims.
Also, you just need to change variation to claim and the same similar steps can be done for your claims.
So here again, you can add.
If there is any additional vocoders or variation orders being issued, you can include that also here.
And if there are any additional remarks to be to mention, you can put that also in the remarks section.
So I hope this is clear.
I hope this video was informative.